Conference Room

Conference rooms for a wide variety of corporate events

  • MeetingsConference Room - Royal Berkshire Hotel
  • Seminars
  • Conferences
  • Training days
  • Recruitment days
  • Networking events
  • Product launches
  • Team building events
  • and many more…

We all know what a conference room is – yes it’s a room in which a conference can be held.

But it’s not just that – the final choice of the conference room can be key to the success of your event.

We have put together a checklist to consider when choosing your conference room:

  • Does the room have natural daylight and air-conditioning – is this essential for your event ?
  • If you are having a stage projection set then check what ceiling height is required
  • Is the room easy to find? You don’t want to lose delegates who can’t find their way to the conference room in case they give up and go home !
  • Is there space allocated for registration and catering suitable for your needs ?
  • Does the room have any in built AV which is included in the price ?
  • If the venue includes an LCD & Screen within your rates, check that the screen is large enough for your audience size.
  • Does the venue offer free wifi and check its efficiency. Nowadays delegates expect to be able to check emails etc during a conference. Most people have a phone, laptop, tablet so ensure the venues wifi can cope with this number of devices.
  • Is the room a good size for the number of delegates anticipated; is there capacity if your numbers increase ?
  • Likewise if you don’t meet your anticipated numbers could the room be adapted so the delegates don’t look lost
  • Will all the delegates be able to view the speaker – check that there are no pillars in the way that may restrict viewing.
  • Check the disabled facilities and access


Try our FREE venue finding servicecontact us to source a venue for your next corporate event

Search Website

Recent Posts

Finding the Unique and Unusual – the latest market report

At De Souza Associates, our job is to find venues for corporat

Medical Conference in Shanghai

Having recently returned from a medical conference in Shanghai

A relaxing stay in the New Forest – Burley Manor Hotel

Laura took the opportunity to take herself off to the New Fore


DeSouza Associates have found us the most beautiful venue to hold our conference, in a location we would never have thought of ourselves. We were not sure if the event was going to be feasible to run, but thanks to Lida and the team it’s looking to be a great success. Our whole office is very excited!
Hattie - Gas Information Provider