Most companies have a number of meeting rooms in-house, but space and availability is usually at a premium and sometimes it becomes necessary to book an external venue for the meeting. Or it may be that the meeting is confidential and therefore an internal meeting would not be suitable.
The first thing to consider is the meeting room set up or layout that would be most suitable for your meeting or event.
Take the following into consideration:
These are the 5 most common layouts:
Similar to Boardroom style but only has seating around three sides. This is ideal if you are having presentations so everyone is able to see the screen.
Also ideal for smaller training events as it means trainers can walk into the U to interact with the delegates.
Theatre style seating allows the most people for a given size of room. This is a good set up for an audience who will be listening to presentations and do not need to make many notes or interact with each other. There is usually an aisle up the middle so that delegates can easily access their seats with minimum disruption.
Ideal for small to medium groups and is most regularly used for training as the layout allows space for laptops and paperwork.
Delegates are usually seated in ones or twos and have their own workspace
Ideal for examinations/course work and individual training
This has become very popular in recent years
All delegates facing the front seated on round tables so that no one has their back to the presenter.
It is key to check with the venue the number of people that they will seat around the table – ideally it would be between 6 and 8 depending upon the size of the table
It is always worth remembering that cabaret style takes up a lot of space and therefore will require a large room. This style is ideal if you require groups to break out and have discussions around the table without the need to hire additional breakout rooms.
We can help with your meeting room requirements – please do call us on 01252 722185 or complete the contact form on our website.
DeSouza Associates are our go to for arranging meetings, conferences and company away days. The nature of our business means we have to get conference venues arranged at short notice and DeSouza Associates always bend over backwards to help us find the perfect venue & stay within budget. Lida, Catherine and the team are super helpful; the venues they select are perfectly tailored & fit the events requirements, their attention to detail is second to none, I couldn’t recommend them more highly!…
We have been working with DeSouza Associates for two years now and have been extremely delighted with the quality of the work they have carried out for us. DeSouza has great people working in the company, which translates to successful projects and happy returning clients. What I particularly like about the company is that they make the clients’ customer service journeys very personalised by for instance taking the time to understand businesses’ needs and project requirements. I would not he…
I have used Desouza Associates for many years and value the excellent service they always provide no matter what the request or timescale given. They are always polite, helpful and very efficient at dealing with anything I ask for. I would have no hesitation in recommending them to any prospective clients and will continue to use their services in the coming years.
“Working with the team at De-Souza is always a pleasure due to all the extra miles they go to deliver an exceptional customer service”
Finding venues always takes so much longer than I expect it to, so being able to outsource it gives me back time to focus on my core job; DeSouza Associates’ service really comes into its own when there are queries or changes as this can be hugely time consuming. The service is always fast, efficient, reliable and free. They work to even the most challenging brief to find venues that surprise and delight.
We have used De Souza Associates a number of times and they have always been efficient, fast, friendly and effective at getting the right venue at a good price. Follow up and reliability have also been excellent.
Your service is spot on, you take care of everything and provide a smooth efficient service….
I have used DeSouza Associates with two different companies and keep returning. Having worked in the industries they support, they truly understand what is required. They are thorough, adaptable and say what they are going to do. Lida leads by example and has instilled her high standards and infectious enthusiasm into each and every member of her team. They treat each client equally, however big or small the enquiry. Give them a try, you won’t be disappointed
DeSouza Associates have found us the most beautiful venue to hold our conference, in a location we would never have thought of ourselves. We were not sure if the event was going to be feasible to run, but thanks to Lida and the team it’s looking to be a great success. Our whole office is very excited!
I have had the opportunity to be partnered with ‘DeSouza Associates’ over many years, both as working as a Hotelier for a luxury 5 star hotel chain and as one of the largest Global Independent Destination Management Companies. I find Lida, Kate and the team ultimate professionals to work alongside and who have built great client relationships. Their dedication, knowledge and commitment shines through
Our vision is for “Perfect conferences, events and venues every time". Collectively, the team at DeSouza Associates has a wealth of knowledge and experience in the events industry & has established relationships with a variety of venues & hotel groups in the UK & worldwide.
Our mission is to offer a professional and personal service on each and every occasion and to maintain a high level of product knowledge in all areas.