Conference Organisers & Venue Finding Service

t DeSouza Associates, we offer an individual & bespoke conference venue finding service for each client and each booking. Ultimately we are here to save you time, money and provide the best event solution for your event. A venue finder is able to source suitable venues for your event for every client to match a specific budget, event requirement or attendee number.

A good venue finder should also ask the following questions

Are you looking to book a live or hybrid event?
What type of event are you planning – a conference, meeting, training, dinner etc.. and what is the purpose of the event?
Total budget for your event – does this budget include or exclude VAT
Numbers attending the event and the demographic of delegates attending
Location required
Conference Room layout – traditionally there are many different types of conference room layouts to suit all events; from theatre style to classroom style, boardroom style to cabaret. Cabaret style is very popular and allows delegates to view the main stage and presenter whilst having the ability for discussions around the table. As venues are reopening following the COVID-19 pandemic, venues have had to adjust their capacities and layouts. This is to create a safe environment to allow for social distancing.
AV requirements – this can impact on the size of event space required
What type of catering is needed during the event? A venue finder should explain what catering the venues can offer in light of COVID-19.
Will you require bedrooms for guests to stay overnight either on the event days or night prior? If yes, then a conference hotel could be your best option!

In light of the ‘new norm’ a good Venue finder should also explain the following:

Explain the “We’re Good To Go” slogan which is the official UK mark to signal that the hospitality business has worked hard to follow Government and industry COVID-19 guidelines and has a process in place to maintain cleanliness and aid social distancing. Each venue has their own guidelines which a venue finder can provide, giving you peace of mind.
Discuss the various cancellation policies along with the terms and conditions the venues are offering in light of COVID-19, so that you will be comfortable and assured when booking.

It is important for us as a venue finder to obtain a comprehensive brief at the beginning to ensure a better understanding of the event requirements thereby enabling us to best match the venues we propose.

London remains the primary city for conferences and there are so many venues to choose from but other key destination trends for events include Birmingham (Midlands), Glasgow, Bristol, Manchester, Leeds and Edinburgh.

In the ‘new normal’ you may wish to consider an out-of-town venue rather than a city centre venue for your corporate event. We can source venues which offer ample parking with easy access to ensure that those that may not want to travel by public transport are able to attend your event.

Our Conference Venue finding Service does not just stop at UK venues. Conference venues can be sourced all over the world too. DeSouza Associates have the knowledge and expertise to source venues nationally and internationally for live or hybrid events and have a great relationship with all hotel groups and conference venues.

In addition to finding the perfect venue, the conference venue finding service offered by DeSouza Associates can also include sourcing other elements of your corporate event such as entertainment, activities, speakers, accommodation, team building (virtually or live), training venues and many more.

If you are looking to hold a virtual event then we can help you with all the logistics working alongside one of our trusted suppliers.

We keep up to date with industry changes including all the COVID-19 changes along with new openings by keeping in touch with our contacts at conference hotels and venues, meeting with suppliers on a regular basis and attending industry events.

DeSouza Associates have a wide spectrum of clients in all different industries from Personal Assistants to Marketing Executives and from the Financial to the Engineering sectors. We can assist with all venue finding needs for your event.

We also have specialist knowledge in organising medical events of all sizes from advisory boards to international conferences.

We would love to hear from you!

DeSouza Associates are a venue finder who offer a free venue finding service throughout the UK and worldwide. We have been in business for over 24 years and our friendly team have great product knowledge along with years of industry experience. We would love to hear from you – complete our contact form or call us on 01252 722185

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