Conference Organisers & Venue Finding Service

t DeSouza Associates, we offer an individual & bespoke conference venue finding service for each client and each booking. Ultimately we are here to save you time, money and provide the best event solution for your event.

A venue finder is able to source suitable venues for your event for every client to match a specific budget, event requirement or attendee number.

A good venue finder should also ask the following questions

Are you looking to book a live, hybrid or virtual event?
What type of event are you planning – a conference, meeting, training, dinner etc.. and what is the purpose of the event?
Total budget for your event – does this budget include or exclude VAT
Numbers attending the event and the demographic of delegates attending
Location required
Conference Room layout – traditionally there are many different types of conference room layouts to suit all events; from theatre style to classroom style, boardroom style to cabaret. Cabaret style is very popular and allows delegates to view the main stage and presenter whilst having the ability for discussions around the table.
AV requirements – this can impact on the size of event space required
What type of catering is needed during the event?
Will you require bedrooms for guests to stay overnight either on the event days or night prior? If yes, then a conference hotel could be your best option!

We realise how challenging finding the right venue for your event can be . Not only is it hugely time consuming , but responses can be disjointed, follow different formats and miss key information. It can be a frustrating process – slow, inaccurate information and difficult to compare offers, never mind not always knowing where to start, the location and correct contacts.

It is important for us as a venue finder to obtain a comprehensive brief at the beginning to ensure a better understanding of the event requirements thereby enabling us to best match the venues we propose.

This is how we work to find your venue:

Using our experience, knowledge and venue-sourcing platform we compile a list of potential venues to approach
Send a comprehensive brief to the venues ensuring that we get the correct information for you.
Ensure we get the very best rates for your event
Create a proposal which outlines all the information you require making it easy to understand and compare.

Why not give us a call or drop us an email

London remains the primary city for conferences and there are so many venues to choose from but other key destination trends for events include Birmingham (Midlands), Glasgow, Bristol, Manchester, Leeds and Edinburgh.

You may wish to consider an out-of-town venue rather than a city centre venue for your corporate event. We can source venues which offer ample parking with easy access to ensure that those that may not want to travel by public transport are able to attend your event.

Our Conference Venue finding Service does not just stop at UK venues. Conference venues can be sourced outside the UK too. DeSouza Associates have the knowledge and expertise to source venues nationally and internationally for live or hybrid events and have a great relationship with all hotel groups and conference venues.

In addition to finding the perfect venue, our conference venue finding service can also include sourcing other elements of your corporate event such as entertainment, activities, speakers, accommodation, team building & ice breakers (virtually or live), training venues and many more.

If you are looking to hold a virtual event then we can help you with all the logistics working alongside one of our trusted suppliers.

We keep up to date with industry changes along with new openings by keeping in touch with our contacts at conference hotels and venues, meeting with suppliers on a regular basis and attending industry events.

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DeSouza Associates have a wide spectrum of clients in all different industries from Personal Assistants to Marketing Executives and from the Financial to the Engineering sectors. We can assist with all venue finding needs for your event.

We also have specialist knowledge in organising medical events of all sizes from advisory boards to international conferences, live and virtually.

We would love to hear from you!

DeSouza Associates are a venue finder who offer a free venue finding service throughout the UK and internationally. We have been in business for over 25 years and our friendly team have great product knowledge along with years of industry experience.

Go on – give us a try, you have nothing to lose! Complete our contact form or call us on 01252 722185

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