Corporate Events – where do you start?

W

e offer a FREE venue finding service – not sure what that means?  Have a look at our free venue finding page which explains how we work.

Based on your brief we contact venues and prepare a bespoke proposal. From this you will be able to shortlist some venues that you feel would be suitable for your event.

When choosing a venue for your next meeting or conference there is more to consider than just the budget. Here’s a list of considerations when shortlisting your venue for your corporate event.

DeSouza Associates are experts in sourcing Corporate Event venues and can help whether you are looking for a venue in London, elsewhere in the UK or worldwide

Our Corporate Event Checklist

Suitability

  • Does the venue fit the company’s corporate image?
  • Does it give the correct impression for this particular meeting?
  • Will it appeal to the target audience – this is particularly key when you are looking for a venue to attract delegates to the event such a sporting or other unique venue?

Location

  • Is the venue easily accessible to those attending?
  • Does the location offer the necessary road/rail/air links?

Meeting Room

  • Is the meeting room appropriate for the number and layout required?
  • Is natural daylight essential – if so does the meeting room offer this?
  • Check the minimum numbers – is this feasible for your projected numbers?

Venue Facilities

  • Is Wifi included in the rates quoted?
  • Are vegetarians, vegans and those with specific dietary requirements catered for?
  • Is there car parking on site if this is key to your event and is there a charge which needs to be taken into account?

Cost

  • Does the venue fall within the budget for this meeting?
  • Does the overall cost, all extras included, compare favourably with other options (our proposals have a table of costs along with projected totals so you can easily see this)?
  • Are there any hidden costs?
  • T&Cs

We recommend that, where possible you view the venue so you have an idea of the suitability. This will give you a personal idea of access, layout of the room and general feel of the venue.

A delegate will remember the venue (especially the food!) as much as they will remember the content of the event, so it is important to choose carefully.

Further questions?

DeSouza Associates don’t just book venues for corporate events, we can also help book team building activitiesChristmas & Summer Parties and many other types of corporate events.

Do you have a corporate event to organise?

Then contact us today. We look forward to hearing from you.

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