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 In DeSouza Associates tips, Summer events, Venue finding

It’s warming up and you are starting to think about your company Summer Party.

Employee morale can be up and down so hosting a company summer party is one way to keep everyone happy and motivated.  A Summer Party breaks up the year and gives people something to look forward to (& talk about afterwards!)

Lots of companies will be throwing a summer party and like Christmas there will always be popular dates so make sure you get in quick, or you’ll miss out!

Here are our tips to help you get your party started! ….the only thing we can’t organise is the good ol’ British weather!

Summer Events

We can help you add a touch of sunshine to your next event- get in touch

Date

The first thing you need to do is decide on the date. It is a good idea to be flexible in case your chosen date(s) are not available. For example, weekends and afternoons are not so popular because people won’t want to give up their free time, so consider holding a weekday afternoon or late afternoon/early evening party instead.

It’s best to avoid school summer holidays as this will make it trickier for your guests to organise childcare and they may have holidays booked.

Shortlist a couple of dates and ask around the best date for everyone – you will of course not please everybody so will have to go with the majority.

Venue hire costs will vary depending on the day of the week too, so it’s worth considering a few options.

Style of Event

Once you’ve decided to hold the party you then need to think about the kind of party you want to throw. Are you thinking of holding a casual afternoon with the team or a high-end soiree with clients and stakeholders? A rooftop party or a formal garden party?

Do you want to theme the event? Summer parties are a great chance to capitalise on those summery vibes; Garden Party, Mardi Gras, Sports Day, Beach Party etc but remember that not everyone in the office will want to dress up in a costume so don’t make it compulsory!

Continue the theme in your choice of food and drinks, decorations, entertainment, branding and music.

Some venues theme their summer spaces and offer packages, which is cost effective and means less planning for you!

Garden Party
Beach party

Find a venue

This is where we come in! Our free venue finding service can help you find your venue for your Summer Party.

Try and have a clear idea of the type of venue you are looking for – whether you want an indoor or outdoor venue or a mix of both. Do consider a contingency plan for inclement weather and equally you also need to consider shade from the sun!

As we have already highlighted, some venues theme their summer spaces and offer packages which can be very cost effective.

Budget

The cost of venues vary immensely so you must get an idea of your budget so we can go to the right venues for you.

Once we have taken a brief from you, we will contact the venues and prepare a bespoke proposal outlining the costs so you know exactly what you are spending.

TIP – Thursdays are a popular day of the week so if your budget is limited maybe consider holding your event on a Tuesday or Wednesday instead.

Location, Location, Location

Do you want your party to be within walking distance of the office or are you happy to travel a little further?

Also bear in mind how people are going to get home when the party finishes – is it near public transport, for example, so people can get home easily? Booking a fabulous venue in a location where it is difficult to get people to and from, may put some people off attending.

Food and Drinks

Depending on your group size, company culture, budget or theme, choose a food and drink menu that suits. There is a huge variety – BBQ’s, Bowl Food, Canapes, Pizza, sharing boards, Food stalls…   the list is endless

Don’t forget about guests with special dietary requirements and ensure there are alternatives available, so no one goes hungry.

Drinks will most definitely play a part in the summer party celebrations. How about creating a Summer Cocktail for the arrival drink?

Many venues offer unlimited beer, wine and soft drink packages which can then cover everyone’s tastes and helps with your budget planning.

event-planning-companies-summer-parties-adjusted
Olives and tomatoes - Summer party food
socializing

Entertainment

There is a huge choice of corporate entertainment options to choose from for summer parties; from a live band to a DJ, magicians, games or just background music.

Activity

Why not organise an activity alongside your party or event?

Summer activities in the open air can offer some great choices whether it is alongside your summer meeting or as part of your party or celebration

Choose from genteel garden games to inflatable games like ‘It’s a Knockout’ or relive your youth with a School Sports Day activity.

school-sports-day-adjusted
human-table-football
crystal-challenge-2

Don’t forget most importantly – have fun and enjoy yourself

This is how we can help YOU!

DeSouza Associates can help you as little or as much as you would like with your event – we offer a very flexible event support service, as well as our free venue finding service.


For more guidance or assistance in finding your dream summer party venue, get in touch below and we’d be more than happy to help.

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