f you’ve ever needed to book a venue for a meeting or event, you’ll know it can be a time-consuming and sometimes a daunting experience.
When there are so many different types of venues to choose from, it can be hard to know where to start.
Here is how using venue finding agencies to source the venue for your next corporate event can save you time and money.
At DeSouza Associates we have over 25 years experience of sourcing venues for our corporate clients – whether it is for a Summer Party for 1000, Kick Off Meeting, Annual Conference, Directors Meeting or Dinner for 20 we can help you find a venue for your corporate event.
We are constantly updating our venue knowledge by venue visits and office visits from our suppliers.
The DeSouza Associates team pride themselves on getting to know their clients to provide a bespoke service, understanding your needs, likes and dislikes, offering a personal service.
Using an agency such as DeSouza Associates will save you time – we will take your brief, conduct a thorough venue search and provide a bespoke proposal outlining all the information you require:
You will have one proposal outlining all the proposed venues with all the same information and rates so they can be easily compared, rather than collating all the different venues’ responses, often sent in different formats.
Agencies have great buying power and good relationships with venues built up over the years. They will know the right people to approach.
Agencies are adept at negotiating rates, after all they do it every day on behalf of their clients, to get you the best rates.
An Agency acts as the ‘middle man’ so they shield you from venue chase-calls and provisionally hold the space on option to enable you to make a decision.
If you have a very short lead time for your meeting or event, agencies can find you somewhere suitable at short notice, saving you time making endless phone calls.
Venue Agencies also work with 3rd party suppliers so can help with sourcing entertainment, AV, teambuilding etc for your event so we can act as a ‘one stop shop’
Management Information with a full range of reports on your event activities can be provided if required.
Once you build up a relationship with an agency, they will get to understand your business and your needs. They will get to know the type of venues you like making the next booking even easier.