n these unprecedented times, when it may no longer be possible or practical to get together in person, virtual conferences, meetings and events are a way of maintaining contact with colleagues and clients.  If you need to get people together, don’t delay, just do it virtually!  It will never replace face to face interaction, but a virtual event can be extremely engaging, if managed successfully, and can extend your reach with your audience even further.

The technology has been around for several years however, perhaps due to necessity, it has come along in leaps and bounds over the last few months and virtual events have become a key part of present event planning.

We have worked with a number of different suppliers and can provide you with a bespoke proposal, based on your exact requirements.  It’s not a question of one size fits all and the suppliers that we work with offer different solutions.

Virtual events reception

The benefits of a virtual event are:

With no travel required, virtual events can enable you to reach a global audience instantly. Due to the nature of virtual, the event can easily be recorded in full and, for example, if your event was to run over 2-3 consecutive days (perhaps 2-4 hours per day), daily recordings can be made available on-demand on the virtual conferencing platform. This is particularly pertinent if your audience reach is global, as some delegates will be watching and participating during unsociable hours and may wish to catch-up on demand at their own leisure. This also provides a library for all collateral which will be presented at the event and which could then be available to delegates for a period of time post event.

You can use live or pre-recorded content, Q&As and live polling to engage and interact with your audience.

Multi-room live-streams
As well as the main plenary session, you can run parallel sessions in different ‘rooms’ and delegates can choose which session to attend, depending on their particular interest.

There is now fab software available which integrates with the webcasting platform, making the delegate experience with sponsors and exhibitors fully immersive. Exhibitor booths can be virtual interactive spaces with Event Manager assistance available in each room.

Whichever virtual platform you use, a great advantage of virtual is the level of analytics which you’ll have at your fingertips, assisting you to measure your return on investment and providing insights for future events. This is a great advantage over a live event.

Virtual conferencing platform

Other virtual events

You may just want to entertain or have fun with your staff or clients – this can also be done virtually! Whether you’re looking for a fun teambuilding event or a virtual Christmas Party, we can work with you to find you the right solution. Some ideas, just to get the juices going, include virtual food and drink experiences such as ‘Canape Creations’, ‘Sushi Making’, ‘Cocktail Masterclass’ and ‘Bake a Long’ to other events such as ‘Murder Mysteries’, ‘Virtual Escape Rooms’ or ‘Rogue Agent’.

Virtual excape rooms

Event Management

Virtual events take as many if not several more hours of co-ordination to pull together, compared to a live event.

DeSouza Associates can assist you to co-ordinate the whole virtual event, from start to finish. With our experience, we can help you navigate this new world of virtual events, which can be quite confusing but we’ll make it easy for you!


Congrats on the perfect organisation of this very enlightening virtual conference. – Regine, Drug Regulatory Authority

I also wish to express my thanks for organizing the virtual conference. The organization was perfect and very very professional. I loved the way the presenters and chairpersons appeared on the screen, the question box, the home website, eposters, … Everything was really wonderful and very efficient. – Lieve – Medical

Get in touch

We’d love to talk to you about your event.
Call us on 01252 722185 or email: events@desouza-associates.com 

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