Event Support
Have you been asked to organise a corporate event and don’t know where to start?
DeSouza Associates will work with you from the start of planning your event to the live event through to the event review.
Experienced Event Planners
Why Choose Us?
With over 25 years’ experience our professional and friendly team can help you with organising your events. We provide a prompt response time and will work with any group size.
Your success is our success!
Tailormade
We can help you as little or as much as you would like. Of course we would like to run the entire event for you but otherwise think of us as pick and mix! Just like the sweets you can choose as much or as little as you like depending on your needs – here’s the list!
Whether you are planning a hybrid, or live event, our experienced team will bring your event to life.
Don’t Underestimate
The time and workload that goes into organising any live or hybrid event!.
But don’t worry as we will work with you and connect you with the most suited providers based on your needs and budget.
Event Budget
In order to successfully plan your event, you need to let us know your event budget, so we can keep everything on track.
We can help you decide where to splurge and where you may need to cut back when creating your event to keep everything on track.
Finding Your Venue
We will help you find a great venue based on your requirements and budget
We will research venues and contact the relevant venues for a quote and negotiate the best possible rates.
We will provide a bespoke proposal showing you the venues we feel would be most suitable for your event, with all the information you will need to make a decision.
How We Can Help You
Registration
We can help you manage the registration process from online pre-registration to on- site registration by:
- Providing a secure online registration system for attendees and affiliates, including a secured credit card processing system.
- Managing blast emails to attendees if required
- Providing detailed reports and statistics weekly or as requested.
- Creating event printed materials including badges and lanyards for a live event
- Co-ordinate and collate speaker photos, bios and presentations
- We will ensure the event website and promotional materials contain correct speaker information
- Assist speakers during the event, whether virtually or in-person
Food & Beverage
Once the venue has been secured one of the next steps is to organise the catering.
This is a key as an attendee experience can often be based on whether the food was good or not!
We can talk through with you the various food & drinks choices, taking into account the demographics of the audience. We will discuss with you the needs of any international attendees, faith-based preferences, dietary requirements and environmentally responsible choices.
Speaker Management
We can help with all aspects of speaker management including:
- Invitation and confirmation letters
- Ongoing communication with the speakers
- Papers/abstracts to be collated and distributed
- Co-ordinate and collate speaker photos, bios and presentations
- Assist speakers during the event, whether virtually or in-person
Sponsor Co-Ordination
For some clients a critical element to a successful conference is sponsorship support and we can help by developing a sponsorship programme including a sponsor prospectus.
We will ensure sponsor fulfilment before and during the conference.
Post Event
There is still work to be done after the event has finished; after all the event doesn’t end when the last attendee heads home!
We will hold a debrief meeting with you as close as possible to the event finish time whilst it is fresh in everyone’s mind. This is key so you the client can find out what went well and what needs to be improved upon.
We will organise a post event evaluation to be sent to all attendees and collate responses.
We will prepare final budget reconciliations.
What our clients say
“I shouldn’t openly admit this but I often rely on Kate and Lida to save the day for me. We host all sorts of events and nothing is ever too much trouble for the team at DeSouza Associates. From sourcing large conference venues to team activities and restaurants in both the UK and Europe, nothing is ever too much trouble or too big a challenge for this team! They are wonderful to work with, professional and always hit the brief and timelines. I’ve been going to them for year and can’t see myself ever going to anyone else! The best in the business.”
Our View
Your success is our success!
We will support you where and when you need it.
Whatever stage of the event planning process, our event management services, headed by our experienced team, are here to help you create an amazing event.
Contact
Get in touch to discuss your next event
9:00 AM – 5:15 PM
70a Castle Street,
Farnham,
Surrey, GU9 7LP
United Kingdom