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Selecting the right conference hotel for an event can be time consuming and daunting with so many to choose from. It can be a challenge to find the right conference hotel to match all of your event requirements.

DeSouza Associates work with all conference hotel groups and chains so can be impartial in the options we put forward in proposals.

Ideally, the hotel you choose will have plenty of space to accommodate all of your meeting room requirements, along with a suitably sized catering area and enough bedrooms on site for overnight accommodation, if required. By ensuring enough space to accommodate both the activities and the attendees, you set the stage for an event that will benefit everyone involved and allow the conference to truly be a success.

Some key factors to consider when choosing & booking a conference hotel for your next corporate event include:

LOCATION

The venue needs to be convenient for your delegates attending with good transport and communication links.

Questions to ask include:

  • Is parking required on site and is it free of charge?
  • Does the hotel need to be close to a railway station / tube station / or a motorway?
  • Are you looking for a city centre location or do you require somewhere quieter in a rural setting?

BUDGET

There are all types of conference hotels to match budgets from a 3 Star basic offering to a 5 Star luxurious property. Is your budget realistic for your requirements?

STYLE OF VENUE

Conference hotels come in all different guises; traditional, modern, historic, hi-tech, quirky etc… Think about your guests attending and what type of venue will attract a higher number of attendees.

  • Does the hotel style and feel match your corporate identity
  • Will it fit with what you are trying to achieve at your event
  • Does the venue reflect your company’s image?

FACILITIES & SERVICES

By opting for a conference hotel for your next event, you also have options on site to enhance and add to your guest’s experience. Whether it is access to a variety of restaurants, lounge areas, leisure facilities, outdoor space, bedrooms, or all the latest AV technology, a hotel can provide this.

MEETING ROOM LAYOUT

Does a hotel have all the meeting spaces you need; can the rooms accommodate your numbers; do the rooms have natural daylight and are the rooms accessible?

 

So next time you are planning a corporate event in a conference hotel perhaps these are some of the questions you may need to consider before booking.

We don’t just book conference hotels in London

Conference rooms can be booked all over the UK, Europe and further afield. Our wealth of knowledge & good relationships with International Hotel Groups and privately owned venues means we can find that perfect conference hotel for your event.

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COVID-19 Update

DeSouza Associates have been helping our clients find venues and organise events for over 24 years. Whilst facing an unprecedented situation and uncertain times as we all manage the impact of COVID-19, I’m sure you’ll join us in agreeing that the priority right now is everyone’s safety and good health.

Our wonderful events and hospitality industry will recover and become great again. We thank venues, suppliers and clients alike for their continuing support and flexibility – we will get through this!

Please do not hesitate to get in touch if we can be of any assistance – we’re working remotely but still fully operational and available during our normal business hours of 9.00-5.15pm via the usual phone number 01252 722185 or by email. Lida & the team at DeSouza Associates