Why Use DeSouza Associates As Your Venue Finder

Knowledge – it’s our job to know all the great venues

Our expert team of venue finders has years of experience booking venues for clients, so we know some great contacts and have built up strong relationships with our suppliers over the years.

Our database has over 70,000 venues and is constantly being updated. It has a vast range of venues and includes major hotel chains, training centres, conference brands and many funky, unusual and unique properties.

We are not tied into any partnerships, specific chains or venues. This ensures that you are proposed the venues that match your brief and budget

Free Service – we can find you a venue at no cost to you, no catch!

DeSouza Associates can offer our venue finding and event sourcing service for FREE!

How? What’s the catch? I hear you say!

If you choose to book a venue or event supplier through us, which we have recommended and proposed, we earn a small commission from the venue for directly introducing the business.

Only once your event has taken place and all final invoices have been paid do we then receive this payment.

Extension – we act as an extension to your team

As we book many events and venues for our clients, this can only benefit you by expanding our knowledge and sharing feedback about the venues.

When we work for several contacts within one company, we can advise on venues that have been booked previously and any history connected to these events that may help with the final decision.

We Offer A Complete Package

We can also help with your additional requirements such as team building activities, entertainment, AV etc

Our free venue finding service doesn’t just stop at sourcing a venue for your event! We can also help with team building activities or entertainment which may run alongside an event or as a standalone event.

We can help you as little or as much as you would like which is where our event support service kicks in. Of course, we would like to book the entire event for you but otherwise think of us as your ‘pick and mix’!

Convenient

Just give us your event brief and let us get on sourcing you a great venue

All we ask from our clients is that they give us as much information as possible about their event – budget, location, numbers, layout required etc. The more information given to us at the initial stage means we can narrow down the best venues that will match your brief

Experience – you can’t buy experience!

Our team members have a wealth of knowledge and experience in the events industry and have built strong relationships with venues, hotel groups, and event suppliers in the UK and around the world.

We pride ourselves on our professional integrity and impartial advice which we have been delivering for over 28 years. Our efficient service and strong standing client relationships have meant many of our clients come back to us time and time again.

Save You Time – we will do all the research

Time is a precious commodity in today’s busy world, therefore outsourcing venue finding to experts who have contacts within the industry, and know what questions to ask, can be invaluable.

Instead of trawling through the internet for hours & hours looking for that perfect venue, a venue finder can do this at no cost to you!

Our ultimate aim is to make your life easier by taking away the hassle and strain of researching and contacting lots of venues reducing your admin time and effort.

Less hassle – following on from above – you can get on with your own work

Venue searching for an event is a lengthy process and can be extremely time consuming. It is our job to find venues and therefore we have the passion to do this.

It can be hard to find the right contact details or the right people to speak to at venues – we know them!  We also have long-standing relationships with the venues so we can negotiate and get the best deal!

Just contact us with your event brief and we will do all the rest!

DeSouza Associates will shield all the venue chase calls that you inevitably have when placing an enquiry at a venue. We take our time to negotiate the best rates and ensure all the correct information is provided.

Organise site inspections on your behalf to view your shortlisted venues

When deciding on where to host your next event, one of the most important things is to view your shortlisted venues if you can.

We will always recommend and encourage clients to visit their shortlisted venues prior to confirming. We can organise everything for you, just let us know the venues you wish to see and date preferences, and we will check availability for you. We will work out the most direct and effective route for your visits.

Source the most suitable option for your event based on your brief and budget

We’ll always strive to recommend the venues that most match your brief and budget.

Occasionally, it’s impossible! In these circumstances, we’ll speak to you and suggest alternative options or perhaps recommend a change to your event brief or format which might then reduce the total cost of your event.

We do also often throw in what we would call a ‘wild card’ option. Even though a client may not have requested a particular style of venue (ie it doesn’t tick all their boxes) they often love the wild card we suggest and end up confirming it.  We think out the box!

We get to know your ‘likes and dislikes’

This is probably self-explanatory however worth a couple of lines.

We note on our venue system your likes and dislikes which could be something very simple such as ‘the meeting room must have natural daylight’ to ‘8-hr chairs’ required for meetings (as opposed to banqueting chairs) to ‘no basement spaces’.

Alternatively, it might be something more complex but none-the-less if it’s important to our client, we will note it down.  We’ll also check on an on-going basis that your requirements remain the same.

On occasions, we may propose venues or spaces that may not tick all your boxes, but we will explain the reason why.