Corporate Conference Venues

Using a conference venue finder can save you time and ensure that the chosen venue meets all the necessary criteria for a successful event.

Let us find you the perfect venue for your conference and remember our venue finding service is free!

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We are a Conference Venue Finding Agency helping clients book venues for conferences, meetings and other events.

We realise how challenging finding the right venue for your event can be. Not only is it hugely time consuming, but responses can be disjointed, follow different formats and often have misinformation.

It can be a frustrating process – slow, inaccurate information and difficult to compare offers, never mind not always knowing where to start, the location and correct contacts.

This is where we can help you and it’s all part of our free venue finding service.

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Experienced Conference Venue Finder

At DeSouza Associates we….

– Get to know you and your events so that we understand your likes and dislikes

– Keep up to date with all the new venue openings and refurbishments

– Negotiate hard to get you the very best rates

– Chat through your brief with you finding out what is important to you and your event

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What We Need To Know

It is important for us, as a venue finder, to obtain a comprehensive brief at the beginning to ensure a better understanding of your event requirements thereby enabling us to best match the venues we propose.

To help us source the best venue for you we will ask you the following questions

What type of event are you planning. We can assist you in finding a venue for conferences of any size.
Total budget for your event – does this budget include or exclude VAT
Numbers attending the event and the demographic of delegates attending
Location required
Conference Room layout – traditionally there are many different types of conference room layouts to suit all events; from theatre style to classroom style, boardroom style to cabaret.
AV requirements – this can impact on the size of event space required
What type of catering is needed during the event?
Will you require bedrooms for guests to stay overnight either on the event days or night prior?

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What our clients say

Kate - I finally have a minute and I just wanted to send a thank you email for all your help dealing with several quick inquiries lately. I couldn’t have done it without you!!

"Lida was excellent in her role managing the event operations for our 2022 Summit, Lida’s years of experience was evident right from the outset. She was clearly able to understand our goals and was able to share her experience on the best strategy to deliver this".

“I shouldn’t openly admit this but I often rely on Kate and Lida to save the day for me. We host all sorts of events and nothing is ever too much trouble for the team at DeSouza Associates. From sourcing large conference venues to team activities and restaurants in both the UK and Europe, nothing is ever too much trouble or too big a challenge for this team! They are wonderful to work with, professional and always hit the brief and timelines. I’ve been going to them for year and can’t see myself ever going to anyone else! The best in the business.”

So far I have had only good feedback! The venue was perfect, the team have highly praised it so you really hit the nail on the head with this one. They loved the set up, view, general feel of the place, food was good and we had a good turnout which always helps. Thanks for all your help on this!

Honestly, everything was perfect! The rooms were lovely, the meeting rooms were just what we wanted, the staff were very helpful, and the food was great! The list could go on….
Everyone who attended seemed to really enjoy themselves, and we got nothing but positive feedback about how smoothly things went.
Thanks so much again for helping us secure the venue and for answering all our many questions 😊 we really appreciate it! Looking forward to working with you again soon.

Finance Client

In addition to finding the perfect venue, we can also help you with sourcing other elements of your corporate event such as entertainment, activities, accommodation, team building & ice breakers (virtually or live).

Why You Should Choose Us As Your Venue Finder

We Listen!

Because we understand no two conferences are the same, we listen carefully to your specific requirements, from proximity to transport links to available audio visual equipment. Whatever your event needs, whether it be a conference for 50 theatre style or 400 cabaret with exhibition space and several syndicate rooms.

Bespoke Proposal

We prepare a bespoke proposal that is unique to each enquiry. This proposal will outline all the information you require to make a decision.

This will include:

Maximum capacity for the room allocated in the layout requested.
Any specific details/requirements that you will have highlighted will be clearly outlined
Any inclusions within the rates will be itemised – such as Delegate Rate, Dinner Package etc
Breakdown of rates – where possible showing the rack rate and the great savings we have negotiated for you as well as the tax.

We Work With All Types Of Venues

So you can be sure we can find something to match your budget and brief; be it a venue with a rich history, a traditional Hotel or a space such as a stadium or racecourse to name just a few.

Added Value

DeSouza Associates will always strive to quote the very best rates and also add value where possible.

Being an independent and completely unbiased agency, this means we are not tied into any partnerships with specific hotel chains or venues. This ensures that each proposal is bespoke and offers the best fit venues to match both the brief and budget.

With strong venue relationships we have good buying power which enables us to negotiate on your behalf.

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Free service

How? What’s the catch? I hear you say! There is no catch so we have to shout about it!

We will work on your behalf to identify the ideal event solution and negotiate competitive rates to encourage confirmation with us!

If, and only, if you choose to book a venue or event supplier through us, which we have recommended and proposed, do we earn a small commission from the venue for introducing the business. We act as a an extension to their Sales Team.

Only once your event has taken place and all final invoices have been paid do we then receive this payment.

Why should you use a venue finder to book your conference you ask yourself – I’ve got Google! BUT Google does not have all the answers!

Our experienced team of venue finders have years of experience in booking venues for our clients conferences, so we know some great contacts and also have built up relationships over the years with our suppliers.

It’s a winning formula! Look no further and get in touch – you won’t regret it!

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