In Corporate Event Planning companies

Why is it important to cater for dietary requirements?

Food sensitivities are on the rise all over the world, with no signs of stabilisation.  It all comes down to how someone’s body reacts to the food.

Event organisers need to be familiar with dietary needs and can make adjustments to suit those guests.  Food plays a central role in meetings, association conferences and events, and it is extremely important that the event planner addresses dietary requirements safely and professionally.

Considerations for Food at Events

Food is often a critical component (& well remembered!) when it comes to planning corporate events and can often be the biggest challenge.

It is also very important that delegates don’t feel alienated or feel like they are missing out because they have a dietary requirement. As well as being very common, certain ones can be potentially dangerous.

Make yourself aware of Dietary requirements

Dietary concerns should be discussed in advance of the event.  The best time to collect any meal specific information is when the delegate registers for the event to allow time for it to be catered for.

It is also a responsibility of the guest to advise event organisers of any requests and alert them of their dietary needs.  It is also advisable to communicate and highlight with the on-site staff.

What are food allergies?

A food allergy is a reaction the body has after eating a specific food. Reactions depend on the severity of the allergy and the amount of the food consumed.  You have to be incredibly careful when dealing with food allergies as those with severe allergies can have a life-threatening reaction to a tiny amount of the food.

What are the most common type of allergies?

The top 14 allergens are:

  • Celery
  • Cereals containing gluten
  • Crustaceans
  • Eggs
  • Fish
  • Lupin
  • Dairy
  • Molluscs
  • Mustard
  • Tree nuts
  • Peanuts
  • Sesame seeds
  • Soybeans
  • Sulphur Dioxide
  • Sulphites

What are dietary restrictions?

A dietary restriction limits what a person can eat. While some are spurred by allergies, others are based on social and cultural choices, lifestyle changes, and health crazes.

The most common dietary requirements are:- Vegetarian, Gluten free, Vegan, Nut free, Lactose free, Paleo as well as Kosher and other Religious and cultural needs.

Different diets and allergies

Best Practices

At the event if there is a buffet, ensure that all the dishes are clearly labelled so the delegates can easily choose their dishes according to their requirements.

Our advice would be to share your list of dietary requirements with the venue well in advance of the event, and provide updated lists as the event gets closer. This gives them ample time to prepare.  As an event planner, the more information you can provide the better.

Inevitably there is always the one delegate who has previously failed to advise you of a dietary requirement but hopefully with careful menu planning they will be catered for!

Why not ask guests with dietary requirements to provide feedback on how well they felt catered for?  This can assist an event organiser in the future for menus to be more inclusive and appealing to guests with dietary needs.

Guests with dietary needs who feel listened to and well catered for are far more likely to provide positive feedback and tell others!

Bakery buffet

DeSouza Associates can assist you in all aspects of your corporate event. Alongside our free venue finding service we can also  offer our Event Management Service where we can not only help you to source a venue but also assist further with the planning and conduction of  your event.


Why not give us a call to discuss further on 01252 722185 or email us at events@desouza-associates.com


We look forward to hearing from you!

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